Microsoft

Advanced Sorting In Microsoft Outlook

14 Lug/09

microsoft outlookMicrosoft Outlook users can sort emails and other messages in the email client by clicking on one of the column titles at the top. That’s a pretty common way of sorting emails and offered in other email clients as well. What many Outlook users do not know is that their email client is also offering advanced sorting possibilities.

This can be easily achieved by pressing the Shift key and at least two title columns. It is for example possible to sort by sender and date, title and date or sender and subject. The only important thing to remember is to press the shift key while doing it to get the desired effect.

Outlook will display the up and down sorting icons (up or down arrow) in the columns that have been chosen by the user to make it easier to understand how the emails were sorted. The first selected column will be the primary sort order, the second obviously the secondary with the possibility to add additional columns as well.

Here is a practical example. Lets say you receive lots of message from one email sender. You can sort the emails in Outlook by sender which would display the most recent emails from that sender on the top. If you wanted to sort these emails by size you would simply press shift and then click on the from and size column titles so that the largest emails would be displayed on top from each sender (another click on the size column would sort them with the lowest on top as it would reverse the sort order).

This sorting technique works not only with emails in Outlook but also RSS feeds and pretty much everything else that is displayed in tables in the email client.

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